FINANCE™ includes a comprehensive set of statuses to help you manage the lifecycle of your Budgets. This article outlines each status, what it means, and who can take action based on user permissions.




  • Description: The initial state when a budget is created.

  • Who can edit: Users with the "Create & Update Budget" permission.

  • Next actions:

    • Send for Approval

    • Activate (if approval is not required and the user has permission)

  • Description: The budget has been submitted and is waiting for review.

  • Who can act: Users with the "Activate, Manage & Approve Budget" permission can:

    • Approve

    • Send Back for Revision

    • Reject

  • Description: The budget is approved and in use.

  • Who can edit: Only users with the appropriate permission.

  • Next actions:

    • Mark as Complete

    • Put On Hold

    • Deactivate

  • Description: The budget was returned with a request for changes.

  • Who can edit: Users with the "Create & Update Budget" permission can revise and resubmit.

  • Description: An intermediate state after a revision begins.

  • Who can edit: Only the user revising the budget.

  • Next step: Send for Approval

  • Description: The budget was rejected.

  • Who can edit: Users with "Create & Update Budget" permission can revise and resubmit.

  • Description: The budget is temporarily paused.

  • Who can act: Users with On Hold permission can resume the budget back to Active.

  • Description: The budget is made inactive.

  • Who can act: Users with permission can reactivate it to Draft for further changes.

  • Description: The final state of a fully approved and used budget.

  • Who can act: No further edits are allowed. Budget is read-only and can only be copied.