If you need to temporarily stop a bid—whether to revise details, adjust timelines, or make internal changes—you can easily pause it. Pausing a bid prevents any further responses or edits from being made by bidders until you’re ready to reopen it.

This guide explains how to pause a bid, what happens when you do, and how to reactivate it when you’re ready.

How to Pause a Bid

You can pause a bid from either the Right Pane or the Menu Bar in the Bid Manager view.

Option 1: From the Right Pane

  1. Open the bid you want to pause.

  2. In any of the bid tabs (e.g., Details, Award Bid), click Pause Bid.

  3. A confirmation pop-up will appear. Enter the reason for pausing the bid (this is required).

  4. Click Yes to confirm.

Once confirmed:

  • The bid status changes to Paused.

  • A yellow banner appears noting the pause.

  • An email notification is sent to all bidders with your reason included.

Option 2: From the Menu Bar

  1. Select an active bid.

  2. Click the Pause icon in the top menu bar.

  3. The same confirmation pop-up will appear. Enter the required reason for pausing.

  4. Click Yes to confirm.

What Happens When You Pause a Bid

When you pause a bid:

  • Bidders are notified by email that the bid has been paused.

  • They can no longer submit or edit their responses.

  • A reason for pausing must be entered and is included in the bidder notification.

  • A banner appears across the bid to show that it's been paused.

  • The status of the bid changes from Active to Paused.

  • You’ll see an Edit Bid button instead of Pause Bid, allowing you to make updates.


What Bidders See

When a bid is paused, bidders receive an email informing them that bidding is temporarily halted. If they open the paused bid:

  • If they haven't submitted a response yet, they’ll see a yellow banner noting that the bid is paused.

  • If they already submitted a response, they'll see a banner noting that the bid has been paused and responses cannot be updated.

How to Reactivate a Bid

Once you're ready to continue the bid:

  1. Click the Edit Bid button on the paused bid.This changes the status to Ready To Post, and the bid becomes editable. A yellow banner will appear saying the bid is ready for posting.

  2. Make any necessary changes (e.g., line items, descriptions, budgets).

  3. Click Post Bid.

After posting:

  • The bid status changes to Active or Scheduled (based on the start date).

  • Bidders are notified by email that the bid has been reopened.

Note:

You cannot post a bid if the Bid End Date is in the past. Update the end date to a future date before posting.

What Bidders See After Reopening

When a paused bid is reopened:

  • Status: Bidders see the status as Bid Reopened.

  • If no line items have changed, they can re-submit their responses immediately.

  • If new line items were added, they must enter new values before submitting.

  • If line items were removed, those will appear grayed out with a note that they’re no longer included in the total bid value.

Bidders are always shown a confirmation screen before resubmitting any changes.